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Every deal in myAbode Deals is checked against a set of requirements for its deal type and province: the documents the deal needs, the fields those documents must carry, and the rules they must pass. Abby runs the checks on every document, and myAbode’s deal experts review the results before the trade sheet and payout.

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What is checked

  • Required documents. Each deal type has its own list. For example, a residential resale needs the agreement of purchase and sale with its schedules, a deposit receipt and, where conditions apply, a notice of fulfillment or waiver.
  • Signatures and initials. Signatures where the form requires them, and initials on every change.
  • Dates. The offer date and acceptance date must match across the deal’s documents, and conditions are counted from the acceptance date unless they name a fixed date.
  • Parties. Buyers, sellers, landlords and tenants come from the binding agreements. A name that doesn’t match on another document is flagged for review.
  • Trade record fields. The details Ontario’s TRESA and RECO require on the trade record: the property address, the parties, both brokerages, the price, the deposit and who holds it, commission, and lawyer details.

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When each requirement is needed

Requirements are grouped by what they hold up:
  • Before the trade sheet. The deal must be firm, with no outstanding conditions, and the trade record fields must be complete.
  • Before payout. What’s needed to pay the agent once the deal closes.
Something that isn’t due yet is shown as pending, not as missing. If myAbode asks for something, it’s required, so nothing is labelled “optional”.

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People make the final call

Abby flags issues and a deal expert decides. Documents are corrected at the source: the agent sends a corrected document, and the deal updates from it. No one edits the deal record by hand. This keeps the deal file audit-ready. The broker of record remains responsible for the brokerage’s compliance. myAbode supports that work and takes part in RECO and FINTRAC audits on the brokerage’s behalf.